We implement Kimai — an open time-tracking, project, and invoicing tool. We configure it around your team, clients, and billing setup, then hand over a fully ready system that's yours to keep.
From a simple stopwatch for a freelancer to a full billing system for multiple teams and clients. We only configure what you actually need.
Recording time by project, client, and task. A "punch in / punch out" mode as an alternative to manual entry — your team doesn't have to remember to log hours at the end of the day.
Invoices generated directly from recorded time — templates, your own numbering, export to PDF, DOCX, XLSX, and ODS. Zero copying data from a spreadsheet into an invoice.
Different hourly rates for different clients, projects, and people. Project budgets with limits — you see when a project is starting to lose money before it's over.
Time analysis by client, project, team, and tags. You see which projects are profitable and which are quietly eating your time for free.
Roles, teams, and access restricted to your own projects. From a sole proprietorship to an organization with multiple departments — no limit on user accounts.
Two-factor authentication (2FA), SSO login via Google Workspace or Azure AD, LDAP integration — sign-in that matches what you've already set up at your company.
Fully responsive plus a dedicated mobile app. Log time from your phone on a job site, at a client's office, or on the road — not just from a desk.
An open JSON API and a plugin marketplace. We connect Kimai to your accounting software, CRM (including Open Mercato), or the project tools you already use.
We don't start with installation. First we check how you bill time and projects today — that shapes the whole setup.
We check how you currently bill time and projects — spreadsheets, another system, or rough estimates — and where you're losing the most on invoicing and reporting.
You get: a configuration plan tailored to your clients and projects.
We set up Kimai — self-hosted on your server or Kimai Cloud — and configure users, teams, projects, clients, and hourly rates.
You get: a ready environment, matched to your team's structure.
We set up an invoice template with your branding, numbering rules, and integrations — SSO/LDAP login, data export, connecting to your accounting software.
You get: one-click invoicing, with no re-typing of data.
We migrate history from spreadsheets or your previous system and run a short training session on day-to-day use.
Your team can use the system from day one.
We hand over a fully configured, tested system — you keep using it on your own from here, with no dependency on us.
You get: your own time-tracking and invoicing system, for good.
The implementation ends with a handover — we configure Kimai around your team and clients, migrate your data, train your people, and then hand you a ready, working system. From there, you use it on your own, with no dependency on us and no fee for us "running" it.
Every industry bills time differently. We shape the setup around how you actually work with clients.
Billing developer and designer hours to clients, invoicing by sprint or milestone, project budgets with alerts.
Billing lawyers' and accountants' time to specific client cases, with different rates by specialist and case type.
Billing campaigns and projects to clients, creative budgets, a quick view of which accounts are profitable and which aren't.
Construction, service crews, and consultants logging time from their phone — on site, at a client, on the road — without returning to the office.
Prices for implementation and setup — a one-off fee, not a monthly one. Not sure which package fits? Call us, we'll advise in 15 minutes.
A quick start for a freelancer or small team — installation and basic setup
Full setup for a growing team — multiple projects, rates, and invoicing integration
Multiple locations, accounting/ERP integrations, and stricter compliance needs
| Feature | Starter | Business | Enterprise |
|---|---|---|---|
| Number of users | up to 5 | no limit | no limit, multiple locations |
| Invoice template | Standard | Custom branding | Multiple templates + compliance |
| SSO / LDAP | — | One of the two | Full integration |
| Data migration | — | From spreadsheets / 1 system | Full, multiple sources |
| Integrations (accounting, ERP) | — | Data export | API integration |
| Team training | 1 session | 1 session + support | On-site workshops |
| Post-launch support | 2 weeks | 1 month | Per agreement / SLA |
Tell us how you bill time and clients today — we'll propose a setup and quote it within 24h.